​Introduction
This Privacy Statement of TB Supply Base Sdn Bhd explains the personal data we collect about you, when and why we collect it, how we use it, the conditions under which we may disclose it to others, your rights concerning your personal data, and how we securely handle it. This Privacy Statement outlines how TB Supply Base Sdn Bhd processes your personal data from both online and offline collection activities, including personal data we collect via online platforms such as websites, apps, third-party social networks, and our online and physical events.

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Collection
TB Supply Base will collect the following additional personal data:  
1. Full name  
2. Business and/or residential address  
3. Business and/or personal email address  
4. Mobile and business phone numbers  
5. Photos, if applicable  
6. Academic qualifications  
7. Third-party contact details for emergency contacts and your relationship with those third parties  
8. Website usage and online communications

 

Source of Collection
TB Supply Base will collect your personal data from the following sources:  
1. New member registration forms on the website  
2. Terminal Security Pass Application (for entry into the Supply Base Area)  
3. Visitor Registration Records  
4. Information you provide when applying for jobs, job placements, including internships, or during open days  
5. Personal data you provide to us when using contact forms on our website, providing feedback, corresponding with us, or when interacting with our social media channels (which may include when you like or comment on a post)  
6. We only collect, process, use, or disclose such personal data in accordance with this policy. If you act as a data intermediary or otherwise on behalf of a third party or supply us with information about a third party, you warrant that you are an authorized representative or agent of that third party and that you have obtained consent from the third party for the collection, processing, use, and disclosure of their personal data. Since we collect third-party data from you, you warrant to make the third party aware of all matters listed in this policy by referring them to our agency's website.

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Purpose of Collection 
We collect your personal data for the following purposes:  
1. To process your registration application  
2. For reference by TB Supply Base Sdn Bhd Auxiliary Police  
3. To update visitor information  
4. To enable TB Supply Base Sdn Bhd to contact you via:  
   i. Phone calls  
   ii. Text messages (including SMS, online chat applications, or any other form of instant messaging)  
5. To inform you of any changes to our policies or services that may affect you  
6. For recruitment and evaluation purposes if you apply for a job with TB Supply Base Sdn Bhd, i.e., to determine job suitability  

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How It Is Processed  
1. We process your personal data only within Malaysia. No personal data is transferred outside the country.  
2. Data is processed in a manner that ensures the security of personal data, including protection against unauthorized or unlawful processing, as well as against accidental loss, destruction, or damage, using appropriate technical or organizational measures (referred to as 'integrity and confidentiality').

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Security Measures
We take the following measures to protect your personal data:  
1. Ensure that your personal data is stored in accordance with the requirements of Act 709.  
2. Ensure that our staff does not misuse your personal data.  
3. All electronic storage and transmission of personal data are secured with controlled access and appropriate security technology.  
4. You should be aware that the use of the Internet is not entirely secure, and for this reason, TB Supply Base Sdn Bhd cannot guarantee the security or integrity of any personal data transferred from you or to you via the Internet.

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Retention Period 
TB Supply Base will retain your personal data no longer than five years, as required for the purposes for which it was collected or provided to us (unless legal or insurance obligations require us to retain it for a longer period, such as for operational, legal, regulatory, tax, or accounting requirements).

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Your Rights
You have the right to:  
1. Contact us at any time to request access to the personal data we hold about you. We will confirm whether we process your personal data, provide details of the relevant categories of personal data, and explain the reasons for our processing. We may also provide you with a copy of your personal data upon request, although we must take care to protect the rights of others in any related records.  
2. File a complaint with the relevant data protection supervisory authority in the country where you reside or in any location where you believe your personal data has been breached. We encourage you to contact us before filing such a complaint with the relevant authorities so that we can try to resolve any concerns you may have.